Constitution

of the

Huntsville Genealogical Computing Society

I. NAME

The name of this organization shall be Huntsville Genealogical Computing Society, hereinafter called the Society. This Society shall be established and operate in Huntsville, Madison County, Alabama.

II. PURPOSE

The purpose of the Society shall be to provide, promote, and encourage education in and use of computers for genealogical purposes, and within this, for such other purposes as may be defined in the bylaws. This shall be a non-profit organization, organized and operated for educational purposes as further defined in the bylaws.

III. MEMBERSHIP

Members shall be accepted without regard to residence or any other restriction except that they shall express interest in participating in the activities and purposes of the Society, and shall pay to the Society whatever fees and dues are established in the bylaws. Each member or family unit shall be entitled to a single vote in conducting the business of the Society.

IV. OFFICERS

Elected officers of the Society shall consist of a President, Vice-President, Secretary, and Treasurer. The President will serve as the Executive Officer of the Society, and will preside at and conduct meetings. In the absence of the President, Presidential duties and responsibilities will be conducted by the Vice-President. Further duties and responsibilities of all officers shall be as defined and described in the bylaws.

V. ELECTION OF OFFICERS

Officers shall be elected annually for a term of one year. Elections will be held at a regular meeting of the Society at a time and in a manner to be specified in the bylaws, except that the meeting for the purpose of conducting the election shall be at the same regular meeting each year. Officers shall assume office immediately subsequent to adjournment of the meeting at which they are elected. Further provisions of election details shall be specified in the bylaws within the requirement set forth in this Section.

IV. MEETINGS

The Society shall hold general membership and executive meetings as described and provided in the bylaws.

VII. VACANCIES IN OFFICE

Upon the occurrence of a vacancy in an elected office, the office shall be filled by the Executive Committee in accordance with procedures defined in the bylaws. The replacement officer shall assume office immediately upon appointment.

VIII. OTHER OFFICES AND FUNCTIONS

a. Executive Committee: An Executive Committee shall be constituted consisting of the elected officers of the Society and the Immediate Past President. This Committee may authorize any officer or agent to enter into any business agreement or contract for the Society. Unless authorized by the Executive Committee, no officer, agent or other party shall have authority to bind the Society in any manner. The Executive Committee shall conduct business and affairs of the Society in accordance with the Constitution, Bylaws, and other adopted policies of the Society.

b. Appointed Offices: Other officers and committees may be appointed to assist in fulfilling the purposes of the Society in accordance with whatever bylaws may be established concerning these offices.

IX. AMENDMENTS AND CHANGES

This Constitution may be amended only upon an affirmative vote of two-thirds of the members present and voting at a general membership meeting of the Society. Proposed changes shall be presented for discussion at the general membership meeting in the month preceding the vote. Announcement of a vote and the proposed amendment(s) shall then be published in the Society newsletter prior to the voting meeting. The amendment(s) shall be voted on as published. Any changes shall be re-published and the vote rescheduled. For the purposes of this article, the number of members present for conducting the business of the Society shall not be less than ten percent of the total current members."

X. BYLAWS

A set of bylaws shall be defined which provide operational procedures as required for efficient functioning of the Society. These bylaws shall be valid within the functions, operations and limitations prescribed by this Constitution, and shall be adopted by a majority of the members present and voting at a regular meeting of the Society.

XI. DISSOLUTION